Regulation of organization and activities of the Council and Coordination Center of the Euroregion "Dniester"

I.GENERAL REGULATIONS

Regulation of organization and activities of the Council and the Coordination Centre of the Euroregion "Dniester" is a combination of norms and regulations governing the mechanism of interaction in the framework of the Euroregion "Dniester".

The Euroregion "Dniester" represents a form of cross-border cooperation between the administrative and territorial units of Ukraine and Republic of Moldova, with the aim of social and economic development of regions, which is conducted in accordance with the national legislation of the States –Parties and norms of the international law and approved Charter.

IІ. The COUNCIL OF THE EROREGION

The Council of the Euroregion is the supreme authority coordinating the collaboration within the Euroregion.

1. Formation

1.1. The Council of the Euroregion is formed at its meeting, after the adoption of the Charter of the Committee of the founders and the legal registration of the membership of the regions which supported the idea of its creation.

1.2. The Staff of the Council of the Euroregion is pointed in the Memorandum of Euroregion "Dniester".

1.3. In case of necessity, the members of the Council of Euroregion may delegate their powers.

1.4. The Staff of the Council of Euroregion can be changed in the following cases:

  • joining of new administrative and territorial units;
  • leaving the organization of any of the members the of Euroregion;
  • termination of the period of any of the members, defined by the particular mandate;
  • changes in the regional or administrative structure in one of the Parties;
  • in other cases by the decision of the Council of the Euroregion.

2. Powers

2.1. The Council of the Euroregion has the following powers:

  • Approves, changes and makes additions to the Charter of of Euroregion;
  • Approves the Staff of the Council of the Euroregion, appoints the head of the Coordinating Centre and the temporary work commissions;
  • Approves the program and priorities of cooperation and activities, as well as the current plans of the Coordinating Center;
  • Decides on the joining or leaving the the Euroregion of individual members;
  • Approves the contribution rates for each of the Parties to provide the financial resources for the Euroregion activity;
  • Appvoves the financial report, the annual balance and the budget for the next financial year;
  • Elects the Head and the Vice-Head;
  • Authorizes and establishes limits of mandates of the representatives of the Head in relations with the third parties, individuals and legal entities;
  • Approves the structure of the organization and activities of the Coordinating Center and temporary commissions;
  • In case of necessity may take a decision on establishment of a special financial Fund for the implementation of projects;
  • Performs other functions to provide the implementation of the activities in the areas of cooperation.

2.2. Procedure decisions and appointment of officials of the Coordinating Center of the Euroregion are adopted by the two-thirds (2/3) of the votes of all the members. All other decisions of the Council of the Euroregion are adopted by the consensus, where the parties, which do not want to participate in the implementation of particular decisions, have the right to abstain from voting, indicating the reasons.

3. Activity

3.1. Meetings of the Council are called in case of necessity, but at least twice a year on a rotational basis. On the initiative of the Head of the Council or one of the Parties, the extraordinary meetings may be called. Guests, the representatives of the governments, non-governmental organizations, and experts from various fields can participate in meetings

All expenses, related to the meetings are beard by the organizers or the Coordinating Center.

3.2. The meeting of the Council of the Euroregion is valid, if there is a presence at least of two thirds of the members of the Council of the Euroregion.

3.3. Calling of the Council of the Euroregion is carried out by the initiative of the Head or one of the Parties of the Council, not later than 15 calendar days before the meeting.

3.4. Calling of the Council of the Euroregion is realized in a written form.

3.5. During the calling of the Council of the Euroregion the agenda the documents that will be considered are provided.

3.6. The Head of the Council of the Euroregion leads the meeting and in the case of his absence – the Vice-Head.

3.7. The Head of the Euroregion (hereafter the Head) is elected from the representatives of the Parties at the first meeting of the Council for a term of two years.

The Head of the of the Euroregion has the following main functions:

  • presents the Euroregion in relations with third parties;
  • calls the meetings of the Council of the Euroregion;
  • leads the meetings of the Council of the Euroregion;
  • mediates and promotes the involving of Parties in the discussions;
  • provides the Council of the Euroregion with the final decisions and conclusions of the meetings;
  • signs the decisions taken by the Council of Euroregion;
  • submits annual reports on the phases of the cooperation programs;
  • coordinates the activities of the Coordinating Center;
  • performs other functions established by the Council of the Euroregion;
  • in some cases, the Head may delegate some powers to the Vice-Head.

3.8. The Council of the Euroregion at its first meeting elects the Vice-Head from among its members, who is a representative of the other Party, recommended by the Head of the Euroregion.

3.9. The Vice-Head performs the functions according to the separation of powers, which are approved by the Head of the Euroregion.

3.10. During the meeting of the Council of the Euroregion, the Coordinating Center performs the following functions:

  • registers the participants of the meeting;
  • keeps the protocol of the meeting;
  • keeps records during the voting and informs the Head about the quorum, which is necessary for taking a decision.

3.11. The course of the meeting is fixed in the Protocol and signed by the Head.

3.12. Informing the members of the Council and the executors on adopted decisions is carried out by the Director of the Coordinating Center.

3.13. The Council of the Euroregion makes a decision on opening of the meeting, as well as the form and range of materials for discussion.

3.14. The decisions of the Council of the Euroregion enter into force after approval and registration.

IIІ.COORDINATING CENTER

1. Formation

1.1. Coordinating Center (Regional Center for Cross-border Cooperation Euroregion "Dniester") Euroregion "Dniester" is a permanent executing body with the right of legal entity, which consists of officials who are appointed by the Director of the Coordinating Center. Officials of the Coordinating Center Branch Office in Soroka (Moldova) are also appointed by the Head of the Coordinating Center by representing a Moldovan side. Coordinating Center is a public non-profit organization.

1.2. The Coordination Center includes:

  • Director of the Coordinating Center;
  • 3 Coordinators of the Coordinating Center;
  • Accountant;
  • 2 representatives of the Coordinating Center Branch Office in the Republic of Moldova.

1.3. For the organization of activities of the Coordinating Center and the branch office of the Coordinating Centre, the party which is determined its location, provide the premises, offices, telephones, fax machines, computers, Internet, etc.

1.4. Remuneration of labour in of the Coordinatinh Center and the branch office of the Coordinating Centre is approved on the first working meeting/session of the Council of the Euroregion.

2. Powers

2.1. Coordinating Center acts under submission to the Head of the Euroregion.

2.2. Coordinating Center performs the following functions:

  • Convenes of meeting of the Council called by the Head;
  • Prepares the analytical materials;
  • Works with other international organizations on projects and cooperation agreements;
  • Coordinates the activities of cross-border cooperation, in accordance with the approved programs by the Council of the Euroregion;
  • Creates the necessary conditions with local authorities for the meetings and gatherings of the Council of the Euroregion;
  • Prepares the resulting documents of the meetings;
  • Engages in the delivering of copies of documents considered by the Council of the Euroregion, on request of interested parties;
  • Records and distributes the decision of the Council of the Euroregion;
  • Conducts correspondence on behalf of the Euroregion;
  • Keeps an archive of the Euroregion;
  • Performs other functions established the Head and the Vice-Head of the Euroregion.

3. Activity

3.1. Coordination Center registers documents, correspondence and other materials.

3.2. After registration, the documents are sent to the Head of the Euroregion for further consideration and delivery to the Vice-Head and coordinators.

3.3. After the analysis of program materials, projects, information and memoranda, provided for the draft decisions of the Council the the Euroregion, are passed to the Director of the Coordinating Center but no later than 15 calendar days before the meeting of the Council.

3.4. The procedure of preparation and consideration of the draft decisions:

  • report note of initiator and the commission is passed to the Coordinating Center, recorded and approved by the Head of the Euroregion;
  • these documents are sent to the Coordinating Center no later than 15 calendar days before the meeting of the Council.

3.5. The procedure of approval of the decision:

  • the approved draft decision and memoranda of the commissions are liable to be discussed at the meeting of the Council of the Euroregion, in accordance with agenda;
  • the initiator sends the draft decision for its consideration at the meetings of the Council of the Euroregion. Changes to the draft decision are made only with the consent of initiators;
  • after the discussion, the Head of the Euroregion offers voting on the draft decision;
  • decisions of the Council are taken by the voting and signed by the Head of the Euroregion;

3.6. Symbols of the Euroregion are emblem and flag, the description of which is approved by the Council of the Euroregion.

IV. INTERACTION BETWEEN THE ORGANIZATIONAL BODIES OF THE EUROREGION

1.1. All Parties of the Euroregion are equal to each other and have the same rights and responsibilities.

1.2. Temporary workers are accountable to the Commission of the Council of the Euroregion.

1.3. Coordinating Center reports to the Head of the Euroregion. Coordinating Center assists the Commission in its activities.